We are seeking a highly organized and detail-oriented Office Assistant to join our team.
Job Description:
* *Financial Data Entry and Recording*
· Enter financial transactions accurately and timely into QuickBooks, including vendor bills, invoices, purchase orders, and other relevant financial data.
· Record daily financial transactions
· Manage accounts payable and accounts receivable.
· Assist with reconciling accounts and bank statements
2.
*Vendor Bill Management*
· Handle the processing of vendor bills, ensuring accuracy and adherence to payment timelines.
· Organize and maintain records of vendor bills for easy reference and retrieval.
* *Invoicing*
· Generate and send invoices to clients.
· Follow up on outstanding invoices as necessary via email and/or phone.
* *Email Management and Customer Interaction*
· Monitor and manage the company email inbox.
· Respond to inquiries and forward relevant emails to appropriate team members as needed.
· Interact with customers professionally via email and/or phone, providing assistance, addressing inquiries, and ensuring customer satisfaction.
* *Financial Reporting*
· Assist in preparing financial reports as required, providing insights into the company's financial status and performance.
* *Purchase Order Management*
· Create, process, and track purchase orders.
· Coordinate with relevant stakeholders to ensure the fulfillment of orders and timely payments to vendors.
*7.
General Administrative*
· Do various administrative tasks to support the smooth operation of the business, such as filing documents, scheduling appointments, and organizing office supplies.
· Assist the business owner with various tasks.
*Requirements:*
* Proven experience as a *Financial Assistant,* Bookkeeper, or in a similar role.
* Proficiency in QuickBooks (Required) and Microsoft Office Suite (Excel, Word).
* Strong attention to detail and accuracy in financial data entry and record-keeping.
* Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
* Excellent communication skills.
Job Type: Part-time
Pay: $19.
18 - $25.
00 per hour
Expected hours: 10 – 20 per week
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* Day shift
* Morning shift
Ability to Relocate:
* Ventura, CA 93003: Relocate before starting work (Required)
Work Location: In person
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