As a Front Desk Assistant, you will perform administrative and office support activities.
Duties include fielding telephone calls, receiving, welcoming and directing visitors, creating spreadsheets and presentations, filing, labeling and supporting the office, Human Resources, Hiring, Purchasing and Finance Departments, organizing and participating at events.
US work authorization is required for this position.
This is a *full time *(40 hours) position, *Monday to Friday, preferably from 7:00 am to 3:30.
* (Hours may change to 6:00 am to 2:30 pm due to business circumstances and employee preference.
) *Attendance is key important in this role*.
*Job description will be the following but not limited to:*
· Provide general administrative and clerical support including mailing, scanning, faxing, filing, labeling, organizing, posting and copying.
· Providing general office support, maintaining the cleanliness of the office area, decorating the office at holidays.
· Greeting and direct visitors.
Provide general support to them.
· Answer and direct phone calls.
Take and forward messages.
· Maintain electronic and hard copy filing system.
· Receive, register, sort and distribute incoming correspondence.
· Perform data entry and scan documents.
Update logs and google shared documents.
· Assist in resolving any administrative problems.
· Assist in making or follow up on purchase orders, monitor office supplies inventory, maintain and place order.
· Supporting all types of internal and external audits and continuously updating logs and documents.
· Prepare and modify documents including correspondence, reports, drafts, memos and emails.
Participate at company events and off-site recruiting events such as Job Fairs.
Responsible for keeping records and manage files and folders.
· General support of office administration, front desk, purchasing, finance/accounting and human resources related tasks assigned by the Manager as listed above.
This includes preparation for company events, running errands, mailing correspondence at Fedex or USPS.
· Any additional task assigned by Manager.
*Qualifications*
The requirements listed below are representative of the knowledge, skill, and/or ability required.
· Must have superior written and verbal communication skills.
*Must have fluency in English.
*Other languages are not required but Spanish can be a plus.
· Must possess strong organizational skills, both analytical and problem solving and the ability to work with confidential documents.
· Good communication skills.
· *Proficient in MS Office* (*Word, Excel*, PP), *Email *(google mail), Internet.
· Attention to detail, being well-organized and structured.
· 1-5 years working experience in similar position.
Min.
12-24 months of administrative experience is required in the same role.
*Computer skills are essentials.
*
*Location*: 2433 Eastman Avenue, Ventura, CA, 93003
*Education and/or Experience*
High School Diploma or equivalent is a plus.
*Language Skills*
Must be able to effectively communicate in English.
*Fluent English in writing and verbally is a must*.
*Physical Demands*
The physical demands described here are representative of those that must be met by an Administrative Assistant to successfully perform the essential functions of this job.
While performing the duties of this job, a front desk assistant will:
· Sit for long periods of time, using office equipment and computers.
· Reach with hands and arms.
· May have to do some lifting of office supplies from time to time.
*Compensation:*
* Pay depends on experience, skills and knowledge.
* Base pay only, no commission.
* Overtime pay: this position does not require overtime).
* After successfully passing the 90 days probationary period: 401(k), vacation, paid holiday per company policy.
*Benefits*:
* Retirement plan
* Paid time off
* Paid holidays
*This Company Describes Its Culture as*:
* Team-oriented -- cooperative and collaborative
Job Type: Full-time
Pay: $18.
00 - $25.
00 per hour
Benefits:
* 401(k)
* 401(k) matching
* Paid time off
* Referral program
* Retirement plan
Schedule:
* 8 hour shift
Education:
* High school or equivalent (Required)
Experience:
* front desk assistant or administrative: 2 years (Required)
Language:
* fluent English (Required)
Work Location: In person
Whatsapp
