Management Analyst

JOB CITY OF OJAI MANAGEMENT ANALYST (CITY MANAGER'S OFFICE) The City of Ojai is now accepting applications for the limited term position of Management Analyst.
Under the direction of the City Manager (or their designee), this limited term position will assist in the management of a number of City Council priorities, examples include, but are not limited to: Grant and Project Management of the City's unhoused population and grant funding sources, including drafting staff reports, writing scopes of work for contracts and grants, reviewing and processing contract invoice payments, contract management and service provider monitoring, coordinating services with city contracted shelter and service providers, attending and facilitating community meetings, responding to constituent complaints.
Coordinate RFPs related to municipal operations, staff reports, writing scopes of work for contracts and RFPs, contract management and service provider monitoring, coordinating services with city contracted service providers.
Assist with Purchasing including requests for bids and proposals; identify sources; negotiates contracts and purchasing agreements.
Support City Clerk operations and activities during absences, including maintaining, organizing City records the preparation of agendas and minute preparation.
Please note: This position is a LIMITED TERM POSITION for approximately 8 months; however may be extended based on the needs of the City Manager's Office.
DEFINITION Under general direction, performs complex and varied technical and professional administrative and analytical duties in support of a broad range of Departmental operations.
Incumbents are responsible for administering assigned programs and implementing new programs or services; perform a variety of special projects, research, legislative, and budgetary analysis.
The Management Analyst provides information and assistance to the public regarding, City Council, Commissions, City Manager, staff, and assigned programs and services; and performing related duties as assigned.
SUPERVISION EXERCISED Exercises limited supervision over administrative support staff, as desired.
Reports to the City Manager.
DISTINGUISHING CHARACTERISTICS This classification reports to an assigned Department Head/Division Manager and may receive direction from the City Manager.
The Management Analyst possesses a high level of specialized, technical and functional expertise in their assigned program area and will receive instructions and assistance as new or unusual situations arise and are aware of the operating procedures and policies of the assigned program or Department.
Incumbents are expected to provide completed staff work on assigned projects, with reports and recommendations taking into consideration the range of management, legislative, financial, and budgetary issues.
The Management Analyst is responsible for assembling, analyzing and interpreting data and preparing a variety of correspondence and reports on varied and complex issues.
This classification is distinguished from the Administrative Analyst by the performance of more complex tasks and duties.
ESSENTIAL DUTIES The following functions are typical for this classification.
Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions consistent with operational needs and position qualifications.
Perform a variety of professional level research, administrative, operational and analytical duties in support of assigned programs, duties and functions.
Collect, compile and analyze complex information from various sources on a specialized topics related to City or Department programs and operations.
Research, write, implement and maintain City and/or Department policies and regulations.
Conduct surveys, perform research, analyze and interpret data, identify alternatives make and justify recommendations on assigned programs, services or issues.
Prepare and/or maintain comprehensive technical, informational and analytical reports and other correspondence pertaining to assigned areas of responsibility; develop charts, maps, graphs, spreadsheets, flyers, brochures and presentations.
Administer and/or implement one or more Department programs or services.
May serve as project manager for assigned projects.
Participate in the preparation and dissemination of assigned budget(s); maintain appropriate budgetary controls; monitor expenditures; prepare various financial reports; prepare purchase requisitions, check requests and related paperwork.
Collaborate with other Departments and outside agencies; represent the City in a professional manner as liaison with public and private organizations, community groups and media companies.
May present information to City Council, City Commissions, other government agencies and community groups.
Ensure City compliance with Federal, State and local rules, regulations and ordinances of assigned programs and services.
Research, write, design and edit various reports, correspondence, flyers, brochures and information using a variety of formats including print, electronic, audio and video.
Prepare written and graphic material for the City's website; review, revise and update assigned web pages, create new material and assist in providing oversight of consistency of City information.
Prepare or coordinate the preparation of grant applications and implement grants when received.
Assist with contract management responsibilities including drafting Requests for Proposals (RFP's), participate in consultant selection process and monitor agreements and contracts for compliance with City terms and conditions.
Monitor and analyze proposed legislation.
Prepare reports concerning impacts on City operations or assigned program areas.
Provide consultation and advice on assigned programs or services.
Maintain records and files on assigned programs or services.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS Knowledge of: Principals of business letter and report writing; proper English language usage, spelling and grammar.
Principles and practices of public administration.
Knowledge of the basic functions and organization of City government.
Organization and management practices as applied to the analysis, evaluation, development and implementation of programs, policies and procedures in a municipal setting.
Research methods and statistical analysis.
Principals and procedures of recordkeeping.
Principles, methods and practices of municipal budgeting.
Federal, State, and local laws, rules, regulations and codes of assigned program area(s).
Operations, rules, regulations, services, procedures and activities of assigned program areas.
Principals of business letter and report writing; proper English language usage, spelling and grammar.
Standard business software including work processing, spreadsheets and database, and specialized software necessary for Department and program operations.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.
Ability to: Communicate clearly and concisely, both orally and in writing.
Perform responsible and difficult administrative and analytical work involving the use of independent judgment and personal initiative.
Understand the organization and operation of the assigned department and of outside agencies as necessary to successfully complete assigned responsibilities.
Interpret, explain and apply Federal, State and local rules, regulation, policies and procedures.
Research, create and implement programs and services within assigned Department/Division.
Evaluate situations, identify problems and trends, project consequences of actions, and implement recommendations in support of goals.
Plan, organize and prioritize projects and tasks in order to meet strict deadlines and adjust to changing priorities.
Prepare complete, clear and concise correspondence, technical and informational reports on a variety of specialized issues and program areas.
Conduct unbiased research on a wide variety of administrative topics.
Research, analyze and evaluate programs, policies, and procedures.
Maintain confidentiality of sensitive information within assigned program area.
Work independently under general supervision.
Understand and carry out oral and written instructions.
Professionally represent the City and assigned Department in meetings with other government agencies, community groups, media companies and other employees.
Establish and maintain effective working relationships with those contacted in the course of work.
Operate a computer using word processing, spreadsheet and presentation software such as Microsoft Word, Excel, Outlook and Power Point, or other specialized software as assigned.
Organize and maintain office and specialized files in accordance with established guidelines.
Attend night and/or weekend meetings, events or activities outside normal business hours.
Travel to various sites and operate a motor vehicle safely.
Minimum Qualifications: Experience: Administrative and analytical experience, preferably within local government involving administrative or program analysis and administration, budget administration, contract administration.
Training: Bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a related field.
A Master's Degree is desirable.
License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license.
Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift 25 lbs.
; ability to travel to different sites and locations.
Compensation & Benefits Salary: $38.
35- $46.
60 p/h Deferred Comp: ICMA; City matches lesser of 3% of salary or $200/month.
Retirement: City participates in California Public Employee Retirement System (PERS) and Social Security.
Health, Dental, Vision, Disability: Participation in PERS health plans; City pays 100% employee nd 80% of dependent premium up to PERS Choice rate; City pays 100% of employee premium for dental and vision.
City paid short- and long-term disability and life insurance.
Holidays: 13 Holidays Vacation: Initial 88 hours per year with subsequent additions for longevity.
Sick Leave: 96.
0 hours per year.
Life Insurance: City paid, $30,000 Life plus ADD Post-Employment Benefits Program: Employees hired after Nov.
1, 2010, who work 10 years continuously and retire from the City, will be eligible to participate in the CalPERS health plans after retirement; City pays the "Employer Minimum Contribution" toward the retirees' premium.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Ojai Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly The City of Ojai is an Equal Opportunity/ADA Employer.
This recruitment will remain open until filled and may close at any time without notice.
Facsimiles, electronic mail, and photocopies not be accepted.