Engineering Assistant

*SUMMARY* Under general supervision of the Chief Engineer , this position performs a wide variety of administrative and clerical duties in support of the District’s main office and engineering department.
The position requires thorough attention to detail, good interpersonal and organizational skills, and an ability to balance and complete a myriad of numerous assigned tasks with varying degrees of complexity.
*EXAMPLES OF ESSENTIAL DUTIES* To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
* Assists engineering staff with grant administration activities.
* Prepare/review cover memorandums and contract documents.
* Maintain calendar of office meetings, schedule meeting rooms, and set up for meetings as required, including setup of presentation equipment.
* Assist in organizing travel arrangements on behalf of staff and prepare itinerary materials.
* Maintain, retrieve, and update District files, including materials in the library, vault files, offsite file storage and electronic document filing system.
* Maintain engineering records.
* Operates office equipment including computers, printers, plotters, scanners, cameras, and copiers.
* Perform related duties as assigned.
*EMPLOYMENT STANDARDS* *Knowledge of**: * * Proficiency in Microsoft Office Suite, including Windows operating system, Word, Excel, PowerPoint, Outlook, and Project.
* Proficiency in AutoCAD and ARCGIS is highly desirable.
*Ability to:* * Establish and maintain effective working relationships across the District.
* Schedule meetings and coordinate efforts among engineers and scientists and field staff.
* Occasionally, accompany engineers and scientists and assist with field or project site visits.
* Maintain engineering record systems.
* Prepare routine reports and business correspondence including meeting minutes.
* Manage and complete multiple and varied assignments and meet deadlines with frequent interruptions.
* Prepare routine reports and business correspondence.
* Communicate effectively, both verbally and in writing, with the public and employees of the District.
* Use good judgment, including knowing when to act and when to consult with District management for direction.
*EDUCATION & EXPERIENCE* Any combination of experience and education that would provide the required knowledge and abilities is qualifying.
High school diploma and three years related experience and/or training, or equivalent combination of education and experience in administrative assistant duties and computer operation.
College level course work and/or Associates/Bachelor’s degree preferred.
Experience in a water agency, utility or similar public service agency is highly desirable.
*CERTIFICATIONS & LICENSES* Possession of or ability to obtain a valid California Driver’s License is required.
*PHYSICAL REQUIREMENTS* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Mobility: Job tasks are varied and require standing, walking, sitting, climbing, bending, stooping, kneeling, and crouching.
* Lifting: occasional lifting up to 50 pounds.
* Vision: constant use of overall vision, including near vision, distance vision, color vision and ability to adjust focus.
* Dexterity: occasional grasping, fine manipulation, reaching, pushing and pulling; occasional use of touch to distinguish or identify objects.
* Hearing/Talking: frequent hearing and talking, in person and on the phone.
* Emotional/Psychological: frequent contact with coworkers and others; depending on assignment, may also frequently work alone.
The employee is also expected to respond in emergency situations.
* Environmental: exposure to moderate noise levels.
Job Type: Full-time Pay: $75,705.
29 - $92,016.
68 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible schedule * Health insurance * Life insurance * Paid time off * Professional development assistance * Retirement plan * Tuition reimbursement * Vision insurance Ability to Relocate: * Oxnard, CA 93030: Relocate before starting work (Required) Work Location: In person