Administrative Services Supervisor (Engineering)

This recruitment will be open until filled.
The first review of applications will be on September 20th.
Early submissions are encouraged.
The City of Oxnard's Public Works Department, Engineering and Transportation Mobility Division, is seeking an Administrative Services Supervisor who is detail-oriented and highly skilled in the development, coordination, training, management, monitoring, and reporting in Public Works administration.
WHAT YOU'LL DO: Perform a full range of complex, responsible, and varied professional, analytical duties in providing highly responsible staff support to the Public Works Engineering Department Provide sound, professional recommendations for action and significant assistance in budget development, implementation and tracking for the City Capital Improvements Program Coordinate assigned activities with other departments and visions as well as supervise support staff Payroll/Classification Title: Administrative Services Administrator/Supervisor SUPERVISION EXERCISED / SUPERVISION RECEIVED: Incumbents may supervise professional, paraprofessional and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures, or may serve as lead workers assigning and monitoring work completion.
Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or inconsideration of risk management.
DISTINGUISHING CHARACTERISTICS: This classification is distinguished from the Administrative Services Analyst, Senior in that it provides staff supervision, oversees a major financial function or administrative program having city-wide impact, or performs complex analysis and/or program administration, serving as a designated subject matter expert.
WORK SCHEDULE: The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm.
In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs.
Essential Functions (This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.
) Provides program, project or functional oversight in assigned area; performs complex analysis and oversees advanced management service support activities and processes; monitors, guides and ensures compliance with applicable policies, procedures, processes, standards and regulations.
Serves as a liaison and advisor with internal departments, agencies, and other external organizations, groups and/or representatives; responds to inquiries and requests; manages escalated issues; reviews, recommends and implements solutions to issues.
Recommends, develops and implements policies, procedures and/or processes related to assigned projects, functions and/or programs.
Prepares, reviews and maintains a variety of reports, correspondence, forecasts, contracts and/or related fiscal or administrative documentation.
Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures.
Provides procurement recommendations and assists in purchase acquisitions.
Facilitates, coordinates, collaborates and/or participates in meetings with internal and external program/project/function stakeholders.
Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Develop & Implement Project Ledger Prepares/Assist with budget preparation; Assists in the analysis, development and implementation of budgets, proposals, policies, procedures, contracts and operations in a program area.
Coordinating with the Divisions Project Managers Tracking & Reporting Project Status Create, format, and edit reports, technical materials, and correspondence Prepare and submit agenda items for Boards, Commissions, and/or Council meetings including staff reports, agreements, contracts, and amendments Providing accounting, budgeting, financial management and financial reporting/analysis in accordance with Generally Accepted Accounting Principles (GAAP); Supervises PW Engineering Administration Staff Overseeing daily operations, initiative or projects; Setting unit or project goals, objectives and standards; Planning and monitoring progress towards objectives; Overseeing changes in policies and procedures; Reviewing and approving requisitions; Approving accounting transactions; Reviewing fund balances and payment obligations; Analyzing and forecasting expenses and revenues Minimum Qualifications The following are the minimum qualifications necessary for entry into the classification: EDUCATION: Bachelor’s degree in business administration, finance, accounting or related field EXPERIENCE: Five (5) years of journey- level professional experience in area of assignment, including two (2) years of supervisory experience LICENSING/CERTIFICATIONS: None required OTHER REQUIREMENTS: Must be able to effectively communicate in English, both orally and in writing General Information APPLICATION PROCESS: Submit NEOGOV/Government Jobs on-line application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume.
Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments for this same position: MRF Supervisor.
There is currently one (1) full-time vacancy within the Public Works Department.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Manager's Association (OMMA).
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.
We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities.
If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date.
Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended.
The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.
S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, please contact DHS.
888-897-7781 dhs.
gov/e-verify If you have any questions regarding this recruitment, please contact Megan Ferguson at megan.
ferguson@oxnard.
org or (805) 385-8357.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract.
Any provision contained in this bulletin may be modified or revoked without notice.
Retirement Contributions: New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55.
The employee will be required to pay a portion of their annual earnings toward their retirement.
The City of Oxnard does not participate in social security.
Vacation/Annual Accrual Rates:Leave accrual rates vary between 6.
24 – 11.
78 hours per pay period based on years of service.
Administrative Leave: Management employees are not compensated for overtime worked.
However, the department director may authorize up to 40 hours of administrative leave in one year.
Deferred Compensation:The City contributes 1% to a deferred compensation program.
Bilingual Pay: A regular full time employee may receive bilingual pay at the rate of $50.
00-$100.
00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.
Health and Dental:Employees can choose from a variety of medical plans provided by the City.
The City's contribution to medical coverage is outlined below:Level One – For employees hired before January 1, 2023, the City contributes $1,543.
00 per month toward medical insurance premiums and an additional $74.
21 per month toward dental insurance premiums.
Employees will receive cash back if the medical plan they choose is less than the City’s monthly contribution of $1,543.
00 per month.
Employees who waive medical insurance will receive cash back in the amount $1,243.
00 per month provided they provide proof of other qualifying coverage.
Any unused dental premium monies are paid to the employee.
If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.
Level Two - For employees hired on or after January 1, 2023, the City will contribute $1,774.
00 towards medical insurance premiums with no cash back.
Employees who waive medical insurance will receive $500.
00 per month cash back provided they show proof of other qualifying coverage.
The City will continue to provide $74.
21 per month towards dental insurance.
Holidays:The City observes 12 holidays per yearLife Insurance:City employees receive Basic Life Coverage ($5,000) + AD&D ($10,000) + 1 times annual salary 100% paid by the City.
Employees also have the option to purchase additional insurance.
Tuition Reimbursement:Full-time employees are eligible for 75% reimbursement for work related coursework up to a maximum of $5000 per fiscal year.