Accountant

The City of Oxnard's Finance Department is seeking an Accountant with strong technical skills to be part of our talented Finance team.
The ideal candidate will have experience with grant accounting and reporting, including the posting, balancing, and reconciliation of accounts and analysis of budget transactions.
This role offers a unique opportunity for individuals interested in pursuing a public service career, offering the chance to develop accounting, budgeting, and analytical skills within a full-service municipality.
WHAT YOU'LL DO: Contribute to the maintenance and analysis of all General Ledger Accounts and other account subsystems such as accounts payable, accounts receivable, payroll, inventory, grants, fixed assets, revenues and utility billing.
Work with City staff and program managers to coordinate the grant accounting, including review of grant billings, and reporting for the City, including the Schedule of Expenditures of Federal Awards (SEFA) and Annual Street Report Interpret and apply federal, state and county laws, regulations, and policies related to governmental accounting practices and generally accepted accounting principles Post, balance and reconcile accounts and analyze budget transactions Learn and master the various accounting functions of a full service City Payroll Title/Classification: Administrative Services Analyst DISTINGUISHING CHARACTERISTICS: This classification is distinguished from the Administrative Services Coordinator/Support Supervisor in that it performs professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration.
SUPERVISION EXERCISED / SUPERVISION RECEIVED: Incumbents may serve as a lead worker, assigning work and monitoring work completion.
Receives general supervision and is expected to prioritize work to meet deadlines and to keep the manager/supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management.
WORK SCHEDULE: The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am-5:00pm.
In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs.
Essential Functions This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.
Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.
Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams.
Monitors and ensures compliance with policy, procedures, standards and/or regulations.
Gathers information, analyzes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned area.
Provides analytical support and coordination of special projects, as assigned.
Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Posting, balancing, and reconciliation of the general and subsidiary accounts; controls budget for the various funds and projects determining if funds are available and expenditures properly classified; researches and analyzes transactions to resolve budget problems; provides analysis of available funds at management's request; analyzes budget transactions.
Participating in the maintenance and analysis of all General Ledger Accounts, and other account subsystems such as accounts payable, accounts receivable, payroll, inventory, fixed assets, revenues, and utility billing systems.
Participating in the fund maintenance and analysis of various City programs; reviews and approves check requests, procurement requirements and journal entries.
Preparing financial statements for assigned projects; prepares schedules and financial worksheets to assess financial status of the programs and makes recommendations on corrections.
Participating in the preparation of financial statements, schedules, and other statistical and financial reports; prepares work papers, financial statements and various reports for federal and state agencies as well as for internal accounting; prepares fund balance projections and reviews with management.
Participating in central accounting functions such as preparing adjusting entries, fiscal year closing adjustments, and documents for auditors.
Monitoring and reporting on the status of governmental grants; reviewing and auditing grant contracts, amendments, and other documents to ensure grant compliance.
Recommending or implementing changes in accounting systems and procedures; identifies and resolves problems and inconsistencies involved in maintaining accounting controls; preparing recommendations and investing surplus funds.
Coordinating accounting related activities with other divisions and/or City programs; answering questions and developing procedures for preparing accounting transactions pursuant to GAAP and procedures.
Performing complex accounting transactions; capitalized leases, assisting grant recipients with issuance and deficiencies, and monitoring grants and related costs/expenditures within prescribed governmental accounting systems.
Preparing analysis and work papers in preparation for audit examination pursuant to Generally Accepted Accounting Principles (GAAP), and Generally Accepted Auditing Standards (GAAS).
Examining, reconciling, balancing, and adjusting accounting records; reconciling, and prepares complex bank reconciliation for multiple accounts on an all funds basis.
Explaining charges to customers for City-provided services as needed.
Preparing a variety of State, Federal, and local claims, statements and reports from a variety of sources including computerized data, accounting records, and other source documents.
Interpreting data and generating related statistical and fiscal reports; preparing and submitting accounting information for data processing and input data into the computer.
Monitoring and controlling revenues, expenditures, vouchers, and the allocation of costs; preparing cash flow projections for managerial use.
Other duties as assigned.
Minimum Qualifications The following are the minimum qualifications necessary for entry into the classification: EDUCATION: Bachelor’s degree in business administration, finance, accounting or related field.
EXPERIENCE: Two (2) years of journey-level professional experience in area of assignment.
LICENSING/CERTIFICATIONS: None required OTHER REQUIREMENTS: Must be able to speak and understand English to effectively communicate with fellow employees, customers, and vendors General Information APPLICATION PROCESS: Submit NEOGOV/Government Jobs on-line application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume.
Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments.
There is currently one (1) full-time vacancy within the Finance Department.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA).
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.
We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for the disabled.
If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date.
Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended.
The City participates in E-Verify and will provide the federal government with you.
Form I-9 information to confirm that you are authorized to work in the U.
S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, please contact DHS.
888-897-7781 dhs.
gov/e-verify If you have any questions regarding this recruitment, please contact Jackie Ramos at jackie.
ramos@oxnard.
org NOTE: The provisions of this bulletin do not constitute an expressed or implied contract.
Any provision contained in this bulletin may be modified or revoked without notice.
Retirement Contributions: New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55.
The employee will be required to pay a portion of their annual earnings toward their retirement.
The City of Oxnard does not participate in social security.
Vacation/Annual Accrual Rates:Leave accrual rates vary between 6.
24 – 11.
78 hours per pay period based on years of service.
Administrative Leave: Management employees are not compensated for overtime worked.
However, the department director may authorize up to 40 hours of administrative leave in one year.
Deferred Compensation:The City contributes 1% to a deferred compensation program.
Bilingual Pay: A regular full time employee may receive bilingual pay at the rate of $50.
00-$100.
00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.
Health and Dental:Employees can choose from a variety of medical plans provided by the City.
The City's contribution to medical coverage is outlined below:Level One – For employees hired before January 1, 2023, the City contributes $1,543.
00 per month toward medical insurance premiums and an additional $74.
21 per month toward dental insurance premiums.
Employees will receive cash back if the medical plan they choose is less than the City’s monthly contribution of $1,543.
00 per month.
Employees who waive medical insurance will receive cash back in the amount $1,243.
00 per month provided they provide proof of other qualifying coverage.
Any unused dental premium monies are paid to the employee.
If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.
Level Two - For employees hired on or after January 1, 2023, the City will contribute $1,863.
00 towards medical insurance premiums with no cash back.
Employees who waive medical insurance will receive $500.
00 per month cash back provided they show proof of other qualifying coverage.
The City will continue to provide $74.
21 per month towards dental insurance.
Holidays:The City observes 12 holidays per yearLife Insurance:City employees receive Basic Life Coverage ($5,000) + AD&D ($10,000) + 1 times annual salary 100% paid by the City.
Employees also have the option to purchase additional insurance.
Tuition Reimbursement:Full-time employees are eligible for 75% reimbursement for work related coursework up to a maximum of $5000 per fiscal year.